2024 Annual General Meeting

President (Executive, 2 Year Term)

NWLL’s President is the Executive Chair and liaison between NWLL, Alberta District 3, Little League Alberta, and Little League Canada. The President is also the point person for contact with the City of Calgary (Parks & Rec). Responsible for filing league charter, league insurance, and society annual return. The President must have good knowledge of Little League Canada rules. The President works closely with all Executive and Board members to ensure that NWLL objectives are met.

Vice President (Operations)(Executive, 1 Year Term)

The Vice President assumes all responsibilities of the President in his or her absence or as delegated by the President.   Also, the Vice President is responsible day to day off-field league operations, including but not limited to the following:

• Annual renewal of facilities and permits with the City of Calgary;
• Coordination and execution of field maintenance projects;
• Regular inspections and audits of all NWLL playfields and batting cage;
• Other duties as assigned by the Board.

The Vice-President is usually a 2 year term but in order to continue the off-setting terms of the executive members, this position will have a 1 year term for this cycle

Treasurer (Executive, 1 Year Term)

The Treasurer‘s responsibilities include but are not limited to, the following:

• Account, monitor and represent all financial transactions of NWLL;
• Preparing annual financial reports for submission to the membership, Calgary Parks and Recreation, Government of Alberta society annual return, and AGLC (Alberta Gaming, Liquor, and Cannabis); and
• Other duties as assigned by the Board.

The Vice President is usually a 2 year term but in order to continue the off-setting terms of the executive members, this position will have a 1 year term for this cycle

Secretary(Executive, 2 Year Term)

The Secretary‘s responsibilities include but are not limited to, the following:

• attend each General Meeting, and each meeting of the Board and Executive, and record and make available to attending Members accurate minutes of any meeting;
• to handle correspondence by the Executive;
• ensure that all records of NWLL, other than financial reports, are properly maintained, including these bylaws and the Policies and Procedures;
• carry out such other duties as may be assigned by the Board.

Umpire In Chief (UIC) (Executive, 1 Year Term)

The Umpire in Chief responsibilities include, but are not limited to, the following:

• Manage the recruitment of umpires and ensure clinic enrollment;
• Distribute rule books, uniforms and equipment;
• Work closely with umpire scheduler;
• Handle disciplinary action.

Director at Large, Player Agent (Executive, 1 Year Term)

The Player Agent responsibilities include but are not limited to the following:

• Direct coaches during the NWLL team player draft;
• Ensure fairness and coordinate player trades at the player draft;
• Communicate with and liaise as required with other Board Members;
• Other duties as assigned by the Board.

Director at Large (Executive, 1 Year Term, Multiple Positions)

There are three Director at Large positions available each baseball year beyond the Player Agent Director at Large. The Director at Large roles changes from year to year, depending on the needs of the league. Examples of what responsibilities the three Director at Large positions have held include but are not limited to the following:

Communication

• Managing social media including Facebook, Twitter and Instagram;
• Reviewing content and leading external communications from NWLL;
• Responsible for ordering advertising for registration, including Bold Community Signs and banners.

Special Projects

• Managing inventory and distribution of team uniforms;
• Overseeing photo day, including booking photographer, scheduling teams;
• NWLL apparel sales;
• Other duties as assigned by the Board.

Other Responsibilities

• Special projects/events for any given season;
• Manage police checks for coaches, assistant coaches;
• Oversee coaching coordinators;
• Leading technology implementations;
• Book and manage Porta-Potties;
• Other duties as assigned by the Board.

Nominations are accepted by completing the 2024 Volunteer Board Nomination Form and submit to nominations@nwll.ca before the AGM or in person at the AGM.  All candidates must be present at the AGM for the election.