Off-Field Team Manager Guide Overview

The Off-Field Manager works closely with the Head Coach is responsible for acting as a liaison between the coaches and the parents, ensure all team paperwork is correct and submitted on time and ensuring/tracking volunteer commitments for your team.

The Off-Field Team Manager is responsible for uniform pick-up (all divisions) and jersey tracking, pick-up and returns (Minor to Senior ONLY). They must also ensure all uniform-related paperwork is accurate and submitted to NWLL. They are also responsible for collecting jersey deposit cheques (Minor to Senior ONLY) and submitting them to NWLL. Uniforms and Jerseys will only be released with Jersey Deposit Cheques (where applicable).

The Off-Field manager is also responsible for ensuring volunteers are available to scorekeep and pitch count at each game, and maintaining the team pitch-count logbook, which must be at every game and made available for review upon request by any opposing team, umpire or NWLL Coordinator and/or Board of Director. This person must also maintain and track the team volunteer log.

Roles and Responsibilities

Team communication
- Liaison between the coaches and the parents
- Enter game and practice schedules into TeamSnap
  - Games must be entered as a "game" in TeamSnap to access the scoring and pitch counting capabilities
  - Practices and other events are entered as an "event"
Field Preparation
- Coordinating parents to complete field preparation and cleanup
  - The home team is responsible for setting up the diamond (line the baselines with chalk, set-up bases, make sure pitching mound is in good shape)
  - The visiting team is responsible for clean-up of the diamond (put away bases, rake the baselines and other major divots, rake mound and cover with tarp)
  - Bases stay at the diamonds in the equipment bin
Scorekeeping
- Ensure that for each game, there is a parent to keep score
- Teach other parents (who want to learn) how to keep score (here is a great video to teach parents how to scorekeep)
- During gameplay, the home team is the “official” scorekeeper and must ensure the score sheet is correct
- It is recommended that the team which is visiting also keep score
Pitch Count
- Ensure that for each game there is a pitch-counter
- Teach other parents (who want to learn) how to pitch count
- During gameplay, the visiting team is the “official” pitch counter
- It is recommended that the team who is home also keep count pitches
- Pitch Count Sheet
Pitching Log
- At the end of each game, you must complete the pitching log and have the other team coach/manager sign it
- Ensure you have a pitch count, the full name of the player, player number, and baseball age
- Calculate how many days rest the player requires and the next available day to pitch
- Be sure to inform Coach if they are attempting to pitch an ineligible player before the start of the game
- Check the opposing teams log before the game
- This tracking tool is to ensure the safety of all players in the league
- Pitching Eligibility Tracking Form
Game stat tracking in TeamSnap
- The final score and pitch count for your team must be entered into TeamSnap within 24 hours of the completion of the game
- Use this how-to document to learn how to enter in game stats
Volunteer Tracking
- Track volunteer hours in scorekeeping, pitch count, field prep, snacks, uniform day, spring clean-up, etc
- Volunteer Tracking Spreadsheet
Uniforms
- Managers will pick up uniforms and jerseys for the team on Uniform/Jersey Pick Up Day
- For Each Child on the team, Parents must provide a Cheque (Payable to NWLL, Post-dated to June 30, 2023) for a $200 Jersey Deposit (Minor to Senior Only). Uniforms and Jerseys will only be released with Jersey Deposit Cheques (where applicable).
- For Each Child on the team, Parents must provide a Cheque (Payable to NWLL, Post-dated to June 30, 2023) for a $200 Volunteer Deposit. Uniforms and Jerseys will only be released with ALL Deposit Cheques (where applicable)
- For families with multiple players, the volunteer deposit cheque can be combined, but the jersey deposit cheques have to be separate
- Off-Field Team Managers (Minor to Senior Only) will return Jerseys on hangers and in a garment bag together
- Failure to return jerseys will result in cashing of Jersey Deposit Cheques
- Fill in and submit jersey tracking and return sheet with jerseys
  - Jersey Tracking Sheet helps you keep track of who has what jersey
Rainouts
- Rainouts for T-Ball, Coach Pitch, Minors and Majors will be decided by the Board
- Weather cancellations will be communicated via TeamSnap; they will also be posted on NWLL Twitter (@NWLLcalgary) and/or Facebook (Calgary Northwest Little League)
- It may be helpful to also send a TeamSnap alert for any parents who have our emails ending up in spam folders